Bookkeeper / Payroll Specialist Lakeland, Florida

About the Position

We are seeking a Payroll Specialist for of our growing veterinary business! The Payroll Specialist will be responsible for various aspects of payroll and benefit services for our team members. Will provide accurate, compliant, and timely delivered payrolls. Liaison with cross-functional departments to support various services interacting with payroll. Basic bookkeeping and additional responsibilities in financial reporting and analysis.

Why AscendVets?

AscendVets is a group of locally owned veterinary hospitals in the Lakeland, Florida area. At AscendVets, we believe that our core values drive our company culture. Fearless. Innovation. Gratitude. Humility. Transcend. These are the values that inspire us in our everyday mission to be there when you need us and to help each pet owner to be their pet's hero. These are the values that we hope will inspire our next candidate to want to join our mission. We are dedicated to strengthening the human-animal bond. Will you come F.I.G.H.T. with us?

The Ideal Candidate

  • Organize and coordinate activities in the payroll department, including recommending, documenting and implementing procedures for increased accuracy, efficiency and accountability.
  • Assisting with the day-to-day operations within the finance department. Ensuring that all payrolls have been completed in a timely manner and are accurate on a daily basis.
  • Accurately enters and maintains employee-related information in the payroll system, including various deductions such as personnel changes, wage adjustments, garnishments, tax levies, LOAs and any other required PEO-related activities necessary for processing.
  • Calculate changes to pay rates based on time off, overtime, etc.
  • Accurately enters and maintains client specific information such as demographic changes, billing, WC, state unemployment codes, and PTO, etc.
  • Communicate with employees to help them understand their paycheck and any changes that may occur.
  • Gather data from multiple sources, and work with many team members and pay scales while keeping it all organized
  • Research payroll issues and help with the resolutions to ensure that expectations are met.
  • Audit benefit expenses and coordinate with vendors to ensure correct payments.
  • Coordinate with individual practice leaders to support financial goals and budgetary restrictions.
  • Handle special projects and other duties as assigned.


  • High School Diploma, minimum
  • 5 years accounting and/or payroll experience
  • Fundamental Payroll Certification (FPC) helpful but not required
  • Multisite or PEO payroll experience
  • Computer experience with Microsoft Office and payroll software. Expert level spreadsheet proficiency
  • Must have high level of accuracy and attention to detail with the ability to prioritize and meet deadlines

EXPERIENCE REQUIREMENTS: Minimum two years experience in accounting or payroll.

PERSONAL REQUIREMENTS: Minimum of 18 years old. Is well-spoken and approaches his/her job duties in a mature nature. Is experienced in the teamwork approach and works well with a diverse team. Has excellent client communication skills. Working conditions: May be exposed to unpleasant odors, noises and animal feces. May be exposed to bites, scratches and contagious diseases, although the Payroll Specialist is not directly involved in the care of patients.

The Perks

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)
  • Short Term & Long Term Disability
  • Training & Development
  • Pet Health Benefits (free and discounted pet care)

AscendVets is an Equal Opportunity Employer and Drug-Free Workplace. Drug screening and background check are required for successful candidates. We request that candidates in need of reasonable accommodation under ADA notify of a need for accommodation.

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